Free Resume & Cover Letter Resources

[email protected]

Shipping Clerk Job Description for Resume in 2025 – Key Duties, Action Verbs

Resume Builder

October 18, 2025

Shipping Clerk Job Description for Resume

When crafting a resume, highlighting the right skills and experiences is crucial, especially for a Shipping Clerk position. The Shipping Clerk job description for resume should capture the essence of this vital role in logistics and supply chain management. Shipping Clerks play a key role in ensuring that products are accurately packaged, labeled, and dispatched, contributing to the smooth operation of any business.

In this article, we will explore the essential duties and responsibilities of a Shipping Clerk, along with action verbs that can enhance your resume. By understanding the core functions of this role, you can effectively showcase your qualifications and stand out to potential employers.

Shipping Clerk Job Description for Resume

A Shipping Clerk is responsible for coordinating and managing the shipping and receiving of goods within a warehouse or distribution center. Their primary role involves preparing shipping documents, tracking shipments, and ensuring that products are packed and labeled correctly for delivery. They play a crucial part in maintaining inventory accuracy and ensuring timely dispatch of orders, which is vital for customer satisfaction and operational efficiency.

In industries such as retail, manufacturing, and logistics, Shipping Clerks are essential for smooth supply chain operations. Typically considered an entry-level position, this role offers opportunities for advancement to mid-level or senior logistics roles. Shipping Clerks often work in fast-paced environments, requiring attention to detail and strong organizational skills to handle multiple tasks efficiently.

How a Shipping Clerk Job Description Enhances Resume

A strong job description is crucial for a Shipping Clerk resume as it effectively highlights the candidate's qualifications and aligns them with the employer's needs. This section grabs recruiter attention by providing a clear overview of responsibilities and achievements, making it easier for them to envision the candidate in the role.

Key reasons include:

  • Keyword Matching: Applicant Tracking Systems (ATS) scan resumes for specific keywords related to the job description. A well-crafted Shipping Clerk resume will incorporate these keywords, increasing the chances of passing through ATS filters.

  • Demonstrating Achievements: By showcasing specific accomplishments, candidates can illustrate their value. For example, mentioning a reduction in shipping errors or a faster processing time enhances credibility.

  • Relevance: Tailoring the Shipping Clerk resume to reflect the job description ensures that the most pertinent skills and experiences are highlighted, making the candidate stand out.

  • Measurable Impact: Quantifying achievements, such as "processed 200 shipments weekly," provides tangible evidence of a candidate's capabilities, making their Shipping Clerk resume more compelling.

Overall, a strong job description enhances the effectiveness of a Shipping Clerk resume, increasing the likelihood of securing an interview.

To see a complete guide on strengthening your resume, read our article on Unit Secretary Job Description for Resume.

Shipping Clerk Job Description Examples

Entry Level Resume Job Description Examples

  1. Job Role: Entry Level Shipping Clerk
    Job Description: Responsible for processing outgoing shipments, including packing, labeling, and preparing shipping documentation. Assist in inventory management and ensure accurate order fulfillment while maintaining a clean and organized shipping area.

  2. Job Role: Entry Level Shipping Clerk
    Job Description: Assist in the daily operations of the shipping department by preparing orders for shipment, verifying product quantities, and ensuring compliance with shipping regulations. Collaborate with team members to improve efficiency and accuracy in shipping processes.

  3. Job Role: Entry Level Shipping Clerk
    Job Description: Handle the preparation and dispatch of customer orders, including picking, packing, and labeling products. Maintain accurate shipping records and assist in tracking shipments to ensure timely delivery.

  4. Job Role: Entry Level Shipping Clerk
    Job Description: Support the shipping and receiving department by processing incoming and outgoing shipments. Perform quality checks on products before shipping and assist in inventory counts and organization of the warehouse.

  5. Job Role: Entry Level Shipping Clerk
    Job Description: Aid in the execution of shipping tasks by preparing packages for shipment, maintaining shipping logs, and communicating with carriers. Ensure that all shipments are prepared in accordance with company policies and customer specifications.

Mid-Level Resume Job Description Examples

  1. Job Role: Shipping Clerk
    Job Description: Responsible for processing and coordinating shipments, ensuring accurate documentation, and managing inventory levels. Collaborate with logistics teams to optimize shipping routes and maintain compliance with shipping regulations. Utilize software systems for tracking shipments and resolving discrepancies.

  2. Job Role: Shipping and Receiving Clerk
    Job Description: Oversee the shipping and receiving processes, including preparing shipping labels, packing goods, and maintaining accurate records. Communicate with carriers and suppliers to ensure timely deliveries and resolve any issues. Conduct regular inventory audits to ensure accuracy and efficiency.

  3. Job Role: Logistics Shipping Clerk
    Job Description: Manage the day-to-day shipping operations, including scheduling shipments, processing orders, and maintaining shipping documentation. Work closely with warehouse staff to ensure proper handling and packaging of products. Analyze shipping costs and recommend improvements to reduce expenses.

  4. Job Role: Freight Shipping Clerk
    Job Description: Coordinate freight shipments by preparing necessary documentation, tracking shipments, and communicating with freight carriers. Ensure compliance with shipping regulations and company policies. Assist in troubleshooting shipping issues and provide excellent customer service to internal and external stakeholders.

  5. Job Role: Warehouse Shipping Clerk
    Job Description: Execute shipping tasks within a warehouse environment, including picking, packing, and shipping products. Maintain accurate shipping logs and inventory records. Collaborate with team members to improve shipping processes and ensure timely order fulfillment while adhering to safety standards.

Experienced Level Resume Job Description Examples

  • Shipping Clerk: Responsible for coordinating and overseeing the shipment of goods, ensuring accuracy in order fulfillment, preparing shipping documents, and maintaining inventory records. Collaborates with warehouse staff to ensure timely dispatch and resolves any shipping discrepancies.

  • Logistics Shipping Clerk: Manages the logistics of shipping operations, including scheduling shipments, tracking delivery status, and liaising with carriers. Ensures compliance with shipping regulations and maintains detailed records of all shipments and receipts.

  • Freight Shipping Clerk: Oversees the preparation and processing of freight shipments, including weighing, measuring, and labeling packages. Works closely with freight carriers to negotiate rates and ensure timely delivery while maintaining a high level of customer service.

  • Export Shipping Clerk: Specializes in preparing export documentation, including customs declarations and shipping invoices. Coordinates with international carriers and ensures compliance with export regulations to facilitate smooth cross-border shipments.

  • Warehouse Shipping Clerk: Responsible for managing the shipping process within the warehouse, including picking, packing, and preparing orders for shipment. Conducts quality checks on outgoing shipments and maintains organized shipping logs to track inventory movement.

List of 15 Key Duties of a Shipping Clerk

A Shipping Clerk plays a crucial role in ensuring the smooth operation of shipping and logistics processes. Below are 15 key duties that highlight their responsibilities:

  1. Prepare shipping documents and labels.
  2. Coordinate with carriers for pickups and deliveries.
  3. Track and trace shipments.
  4. Maintain accurate inventory records.
  5. Inspect outgoing shipments for quality.
  6. Process returns and exchanges.
  7. Communicate with suppliers and customers.
  8. Ensure compliance with shipping regulations.
  9. Update shipping software and databases.
  10. Assist in packing and loading goods.
  11. Generate shipping reports for management.
  12. Resolve shipping discrepancies and issues.
  13. Collaborate with warehouse staff for order fulfillment.
  14. Maintain a clean and organized shipping area.
  15. Support the development of shipping procedures.

Key Responsibilities of a Shipping Clerk

A Shipping Clerk plays a vital role in ensuring the smooth operation of shipping and receiving processes. Below are key job responsibilities to include on a resume:

  • Prepare Shipping Documents
    Accurately create and manage shipping labels, invoices, and customs documentation to ensure compliance and timely delivery of goods.

  • Coordinate Shipments
    Schedule and coordinate pick-ups and deliveries with carriers, ensuring the efficient movement of products while optimizing shipping routes.

  • Inventory Management
    Maintain accurate inventory records by tracking incoming and outgoing shipments, helping to prevent discrepancies and ensure stock availability.

  • Quality Control
    Inspect outgoing shipments for accuracy and quality, ensuring that products meet company standards and customer expectations before dispatch.

  • Customer Communication
    Serve as a point of contact for customers regarding shipment status, addressing inquiries and resolving issues promptly to enhance customer satisfaction.

  • Data Entry
    Input and update shipping information in databases and software systems, ensuring accurate records are maintained for inventory and shipping activities.

  • Warehouse Organization
    Assist in organizing the warehouse, ensuring that products are stored efficiently and accessible for quick processing and shipping.

Essential Skills to Highlight on Shipping Clerk Resume

When crafting a resume for a Shipping Clerk position, it's important to highlight relevant skills that demonstrate your ability to manage shipping processes efficiently. Here are essential skills to consider:

  1. Attention to Detail
  2. Inventory Management
  3. Shipping Software Proficiency
  4. Data Entry Skills
  5. Organization Skills
  6. Time Management
  7. Problem-Solving Skills
  8. Communication Skills
  9. Customer Service Orientation
  10. Knowledge of Shipping Regulations
  11. Package Handling
  12. Forklift Operation
  13. Team Collaboration
  14. Basic Math Skills
  15. Order Processing
  16. Record Keeping
  17. Multitasking Abilities
  18. Safety Compliance
  19. Shipping Cost Analysis
  20. Quality Control

Other Resume Job Descriptions

How to Quantify Achievements in Shipping Clerk Job Description

To effectively quantify achievements in a Shipping Clerk job description for your resume, focus on measurable outcomes that highlight your contributions. Use specific numbers, percentages, or timeframes to illustrate your impact. Here’s how you can do it:

  • Increased Efficiency: Streamlined shipping processes resulting in a 20% reduction in order processing time.

  • Cost Savings: Negotiated shipping contracts that saved the company $15,000 annually.

  • Accuracy Improvement: Achieved a 98% accuracy rate in order fulfillment, significantly reducing returns due to shipping errors.

  • Volume Handling: Managed an average of 500 shipments per week, ensuring timely delivery and customer satisfaction.

  • Inventory Management: Implemented a new inventory tracking system that reduced stock discrepancies by 30%.

  • Team Collaboration: Trained and supervised a team of 5 clerks, improving overall team productivity by 25%.

  • Customer Satisfaction: Maintained a customer satisfaction rating of 95%, as measured by post-delivery surveys.

By incorporating these quantifiable achievements, you not only showcase your skills but also demonstrate the tangible benefits you brought to your previous employers.

Tips to Tailor Shipping Clerk Job Description for ATS

To create an effective Shipping Clerk job description for ATS, focus on using relevant keywords that align with the skills and qualifications needed for the role. Include terms like "shipping logistics," "inventory management," and "customer service" to ensure your Shipping Clerk Resume is optimized for applicant tracking systems.

Clearly outline the responsibilities associated with the position, such as processing shipping orders, coordinating with carriers, and maintaining accurate shipping records. This clarity helps potential candidates understand what is expected of them and allows the ATS to match their experience with your requirements.

Lastly, highlight the qualifications necessary for the role, such as proficiency in shipping software, attention to detail, and strong organizational skills. This will not only attract qualified candidates but also improve the chances of your Shipping Clerk Resume being noticed by the ATS.

Action Verbs & Power Words for Shipping Clerk Job Description

When crafting a resume for a Shipping Clerk position, using strong action verbs can effectively highlight your skills and experiences. Here’s a list of impactful verbs to consider:

  1. Coordinated
  2. Processed
  3. Managed
  4. Oversaw
  5. Streamlined
  6. Organized
  7. Inspected
  8. Monitored
  9. Executed
  10. Implemented
  11. Facilitated
  12. Analyzed
  13. Communicated
  14. Maintained
  15. Delivered

Sample Resume with Shipping Clerk Job Description

Following is the ATS-friendly sample resume of Shipping Clerk with job description with all necessary resume sections. Now have a look at Shipping Clerk Job Description for Resume.

John Smith
123 Shipping Lane
Springfield, IL 62704
(555) 123-4567
[email protected]

Objective
Detail-oriented shipping clerk with over 5 years of experience in logistics and inventory management. Seeking to leverage expertise in shipping operations and customer service to contribute to the efficiency of ABC Logistics.

Professional Experience

Shipping Clerk
XYZ Distribution Center, Springfield, IL
March 2019 – Present

  • Coordinated daily shipping activities, ensuring timely dispatch of over 200 packages per day.
  • Managed inventory levels and performed regular stock checks, reducing discrepancies by 15%.
  • Collaborated with carriers to ensure accurate and efficient delivery schedules.
  • Processed shipping documents, including bills of lading and customs paperwork, maintaining 100% compliance with regulations.
  • Trained new staff on shipping procedures and safety protocols, enhancing team performance.

Warehouse Associate
Global Supply Chain Solutions, Springfield, IL
June 2015 – February 2019

  • Assisted in the preparation and packaging of goods for shipment, achieving a 98% accuracy rate in order fulfillment.
  • Operated forklifts and pallet jacks to move products safely within the warehouse.
  • Implemented a new labeling system that improved package tracking efficiency by 20%.
  • Maintained a clean and organized work environment, adhering to safety standards and reducing workplace accidents.

Education

Associate of Applied Science in Logistics Management
Springfield Community College, Springfield, IL
Graduated: May 2015

Skills

  • Proficient in shipping software (ShipStation, FedEx Ship Manager)
  • Strong knowledge of shipping regulations and customs procedures
  • Excellent organizational and time management skills
  • Effective communication and customer service abilities
  • Ability to work in a fast-paced environment

Certifications

  • Certified Logistics Associate (CLA)
  • Forklift Operator Certification

References
Available upon request.

Common Mistakes to Avoid When Adding Shipping Clerk Job Description

When crafting a Shipping Clerk Job Description for Resume, it's crucial to avoid common pitfalls that can undermine your application. A well-structured job description not only highlights your skills but also demonstrates your understanding of the role. Failing to present this information effectively can lead to missed opportunities. Here are some mistakes to steer clear of:

  • Vagueness: Avoid using generic terms that don't specify your responsibilities. Be clear about your tasks and achievements.
  • Excessive Jargon: While industry terms can be beneficial, overusing jargon can alienate readers. Use clear language that everyone can understand.
  • Neglecting Achievements: Listing duties without mentioning accomplishments can make your experience seem flat. Focus on what you achieved in your role.
  • Ignoring Keywords: Failing to incorporate relevant keywords can reduce your chances of passing through applicant tracking systems. Tailor your job description to include specific terms from the job listing.
  • Overloading with Information: Including too much detail can overwhelm the reader. Keep it concise and relevant to the position you are applying for.

By avoiding these mistakes, you can create a compelling Shipping Clerk Job Description for Resume that captures the attention of hiring managers.

Do & Don't Do in Resume for Shipping Clerk Job Description

When crafting a Shipping Clerk job description for your Shipping Clerk resume, focus on key responsibilities such as managing incoming and outgoing shipments, verifying order accuracy, and maintaining inventory records. Highlight skills like attention to detail, organizational abilities, and proficiency in shipping software. Including specific duties can make your resume stand out to potential employers.

Additionally, emphasize your experience with packaging and labeling shipments, coordinating with carriers, and ensuring compliance with shipping regulations. Mentioning your ability to work in a fast-paced environment and effectively communicate with team members can further enhance your Shipping Clerk resume, showcasing your suitability for the role.

Do

Do: Manage incoming and outgoing shipments by coordinating with carriers and ensuring timely delivery of products. This involves tracking shipments and maintaining accurate records of all shipping activities.

Do: Prepare shipping documentation such as bills of lading, invoices, and customs forms to ensure compliance with regulations and facilitate smooth customs clearance.

Do: Inspect and package products to ensure they are secure and protected during transit, minimizing the risk of damage and ensuring customer satisfaction upon receipt.

Do: Communicate effectively with team members and customers to provide updates on shipment status and resolve any issues that may arise during the shipping process.

Do: Maintain inventory accuracy by conducting regular audits and updating inventory management systems, ensuring that stock levels are correct and readily available for order fulfillment.

Don't Do

Don't: Neglect accuracy in inventory management. Ensuring precise tracking of shipments and stock levels is crucial to prevent costly errors and delays.

Don't: Ignore communication with team members. Effective collaboration with colleagues and supervisors is essential for smooth operations and timely problem resolution.

Don't: Overlook safety protocols. Adhering to safety guidelines protects both yourself and your coworkers while minimizing the risk of accidents in the workplace.

Don't: Delay processing shipments. Timely handling of outgoing and incoming shipments is vital for maintaining customer satisfaction and operational efficiency.

Don't: Forget to document discrepancies. Keeping detailed records of any issues or inconsistencies helps in identifying patterns and improving overall shipping processes.

Similar Job Roles & Titles

If you're exploring career opportunities similar to a Shipping Clerk, here are ten job roles that share similar responsibilities and skill sets in logistics and supply chain management:

  1. Warehouse Clerk
  2. Logistics Coordinator
  3. Shipping Coordinator
  4. Freight Clerk
  5. Inventory Control Clerk
  6. Distribution Clerk
  7. Shipping and Receiving Clerk
  8. Supply Chain Assistant
  9. Transportation Clerk
  10. Order Fulfillment Specialist

FAQs about Shipping Clerk Resume Job Description

How detailed should the job description be on a Shipping Clerk resume?

The job description should be concise yet detailed, highlighting key responsibilities, skills, and achievements relevant to shipping tasks, ideally 4-6 bullet points focusing on quantifiable results and specific duties.

How can I make my Shipping Clerk job description stand out?

Highlight unique responsibilities, emphasize growth opportunities, showcase company culture, include specific skills required, and use engaging language to attract candidates passionate about logistics and customer service.

Can I include duties I performed outside the official Shipping Clerk title?

Yes, you can include relevant duties performed outside the official Shipping Clerk title, especially if they demonstrate your skills and experience applicable to the position you’re applying for.

How to handle limited experience in a Shipping Clerk job description?

Emphasize transferable skills, highlight relevant coursework or training, showcase adaptability and willingness to learn, and express enthusiasm for the role to demonstrate potential despite limited experience.

What are the Key Duties of Shipping Clerk Job Role?

Key duties include processing shipments, maintaining records, coordinating with carriers, preparing shipping documents, tracking deliveries, resolving issues, and ensuring compliance with regulations and company policies.

Shipping Clerk Job Description for Resume

Shipping Clerk Job Description for Resume

Discover the essential Shipping Clerk Job Description for Resume, featuring key duties and powerful action verbs to enhance your application. Stand out to employers with a compelling resume that highlights your skills and expertise in shipping and logistics.

Key Duties

Prepare shipping documents and labels

Coordinate with carriers and suppliers

Maintain inventory and shipping records

Inspect outgoing shipments for accuracy

Communicate with customers regarding shipments

Required Skills

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Inventory Management

Mistakes to Avoid in Job Description

Vague job responsibilities listed

Ignoring required skills and qualifications

Lack of measurable achievements included

Tips for Job Description

Highlight relevant shipping experience

Include specific software proficiency

Emphasize attention to detail

Free Resume Templates

Related Resume Job Descriptions

Resume Examples